A Paperless Office in Fresno
Most businesses hire a professional document scanning service like Fresno Scanning Services to convert all their hard-copy paper records into electronic versions. We can even convert text via optical character recognition (OCR) software to allow you to edit the documents or redact private information to protect your customers.
95% of businesses still use paper files- digital documents are a lot easier to manage and provide increased security with the ability to lock down version control, access, and more.
If your office wants to optimize document flow through your departments and increase productivity, let Fresno Scanning Services help your business make the transition today!
We’ll eliminate the need to have documents and company information laying on desks or filed away in cabinets.
If you’re interested in converting your documents and records to digital format, let our experts in Fresno know! Fill out the form to the left, or give us a call at (559) 513-8484.
Here’s How Going Paperless Can Help Your Business
Use this checklist before you encounter the pitfalls associated with converting to a paperless office. It’s our goal to help you make a well-informed decision.
Hiring a Document Scanning Service Might not be an Effective Solution for your Business
There are lots of steps involved in a document scanning & conversion project- it’s critical to ensure the system you’re migrating to is as functional as your current system. You need to be up-to-date on all the different items that you can add on to a conversion project to make life easier- here’s just a few:
- Ongoing costs for scanning active files and new hard-copy documents you create
- Upgrades to existing computers in your network
- Offsite document storage for inactive files
- Other items needed to make the system functional and optimal
Although most or all of these items aren’t required, each one offers functionality that can help you manage your documents better. It’s also important to have a good idea of how many documents you want to convert- the more documents you have, the more your project will cost.
Digital Documents are Easier to Use
Does it take you forever to find a file in your current document management system? Use indexing to make finding digital documents easy. You can find what you need with a quick keyword search and distribute documents with one click!
Lost Productivity is Probably Abundant in your Current Document Management System (DMS)
Ineffective filing and storage wastes employee man-hours. Every minute it takes to retrieve, copy and re-file a document adds up to hours upon hours of lost productivity. A paperless office eliminates this frustrating process and gives you the ability to find documents quickly and easily.
Hard-Copy Documents aren’t as Secure as you Might Think…
Don’t let a corporate spy or identity thief get a hold of your confidential information. A digital document management system and digital documents are encrypted, and you can even select who has access to which document, eliminating the need to protect your files with locked doors and filing cabinets.
Let Us Help You Go Paperless in Fresno!
If you think you have a handle on all the items we mentioned above, you’re ready to go paperless! The cost of document scanning is minimal to the time and space you’ll save your business year over year. If you have questions or want more information, give us a call at (559) 513-8484 or fill out the form to the left.
Ready to Make the Change to a Paperless Office? Fresno Scanning Services Can Help!
Let a professional, secure document scanning service located near you make your project easy to manage and stress-free. Fresno Scanning & Imaging can quickly perform the indexing, scanning, and post-production work to get your office into digital format.
We can even help you convert text via optical character recognition (OCR) software so you can edit the documents or redact private information to protect your customers.
Get free, no-obligation quotes on converting your documents and records to digital format, let our experts know! Fill out the form to the left or give us a call at (559) 513-8484.